AI Automation Agency for Sales, Marketing and Customer Service
We build AI receptionists, voice agents, chatbots and workflow automations that answer leads, book appointments and keep your CRM up to date. Then we monitor them and report every month. Built by the BX team in Manila for businesses in the US, UK, Australia, Canada, New Zealand, Singapore and the Philippines.
Who this is for
- Service businesses that miss calls or reply late to web inquiries: clinics, home services, law firms, real estate and education providers
- B2B teams whose leads sit in inboxes and spreadsheets instead of a CRM
- Businesses running Google, Meta or ChatGPT ads that want every lead answered and traced back to its campaign
- Owners and managers who want AI tools set up and maintained by a team instead of learning each platform themselves
- Agencies that need a build partner for their clients' automations
Problems we solve
- ✕Calls go to voicemail after hours and at busy times, and callers try the next business on the list
- ✕Web form, chat and DM leads wait hours for a first reply
- ✕Staff copy lead details by hand between forms, inboxes, calendars and the CRM
- ✕Ad platforms cannot see which leads became customers, so budgets are set without that data
- ✕You already pay for AI software, but nobody has had time to set it up, train it on your business and check its answers
What is included
AI receptionist
An AI phone agent answers inbound calls with a script and knowledge base you approve, qualifies the caller, books into your calendar and sends a call summary to your CRM. Urgent calls transfer to a person.
AI voice agents
Inbound and outbound call flows such as new lead follow-up, appointment reminders, reschedules and past-customer reactivation, built on platforms such as Retell AI, Vapi or GoHighLevel AI Employee and connected to your calendar and CRM.
AI chatbots
A website chatbot trained on your pages, FAQs and price lists that answers questions and captures leads, with the option to run the same assistant on WhatsApp, Facebook Messenger and Instagram DMs.
Workflow automation
n8n, Make or Zapier workflows that move data between your forms, CRM, calendar, email, SMS, spreadsheets and accounting tools, with AI steps for summarising, sorting and drafting replies.
CRM setup and lead follow-up
Pipelines, lead routing, missed-call text back and follow-up sequences in GoHighLevel, HubSpot or Zoho CRM, with campaign tags from your ads passed into each contact record.
AI consulting
A fixed-fee AI readiness audit with a costed roadmap, or monthly advisory to choose tools, train your team and oversee builds.
AI front office bundle
AI receptionist, website chatbot and CRM follow-up built as one system, so calls, chats and form leads land in the same pipeline. From USD 2,490 setup and USD 590 per month for combined care.
Integrations we work with
GoHighLevel, HubSpot, Zoho CRM, n8n, Make, Zapier, Retell AI, Vapi, Twilio, Google Calendar, Microsoft Outlook, Calendly, Gmail, Google Sheets, Slack, WhatsApp Business, Facebook Messenger and Instagram. Other tools with an API or webhook can usually be connected.
What you get from it
Connected to where your leads come from
BX also runs Google Ads, Meta ads, ChatGPT ads and SEO. We pass campaign details into your CRM, so you can see which source produced booked calls and sales, not only form fills.
Built in accounts you own
Automations, phone numbers, scripts and CRM data sit in your own platform accounts. We work through user access, and you receive a handover document listing every workflow and setting.
A person is always one step away
Every AI system has a defined handoff: a live call transfer, an urgent alert to your team or a CRM task when the AI cannot answer or the caller asks for a person.
Prices you can see before a call
Setup fees and monthly care plans are published, and third-party costs are passed through at cost with no markup, so you can budget before you talk to us.
Checked after launch
Care plans include reviewing calls and conversations, fixing errors, updating scripts and knowledge, and a monthly report on calls answered, leads captured and bookings made.
How we work
Audit
We review how leads and customer requests reach you today, which tools you already pay for, and where calls, chats or data entry are slowing the team down.
Map
We map each automation step by step: what triggers it, what the AI says or does, where data goes and when a person takes over. You approve the map, scripts and pricing before any build.
Build
We build in your accounts, connect your calendar, CRM and phone or chat channels, and load the knowledge base from your website, FAQs and documents.
Test with human handoff
We run test calls and chats against real scenarios, including questions the AI should not answer, then confirm transfers, alerts and CRM records work before launch.
Monitor and improve
After launch we review conversations, fix errors, update scripts and send a monthly report with recommended changes.
| Service | What it handles | Setup from | Care plan from |
|---|---|---|---|
| AI receptionist | Answers inbound calls, qualifies, books and logs to the CRM | USD 990 | USD 290/mo |
| AI voice agents | Several inbound and outbound call flows, calendar and CRM connected | USD 1,900 | USD 450/mo |
| AI chatbot (website) | Answers questions from your content and captures leads | USD 790 | USD 190/mo |
| AI chatbot (multi-channel) | Website plus WhatsApp, Messenger and Instagram DMs | USD 1,490 | USD 290/mo |
| Workflow automation (single) | One n8n, Make or Zapier workflow | USD 450 | Optional, USD 150/mo |
| Workflow package | Up to 5 connected workflows | USD 1,800 | USD 250/mo |
| AI readiness audit | Process review, tool shortlist and costed roadmap | USD 750 fixed | n/a |
| AI front office bundle | Receptionist, website chatbot and CRM follow-up | USD 2,490 | USD 590/mo |
Starting prices in USD: AI receptionist from USD 990 setup and USD 290 per month; AI voice agents from USD 1,900 setup and USD 450 per month; website AI chatbot from USD 790 setup and USD 190 per month; multi-channel chatbot from USD 1,490 setup and USD 290 per month; single workflow from USD 450; workflow package of up to 5 workflows from USD 1,800 setup and USD 250 per month; AI readiness audit USD 750 fixed; AI front office bundle from USD 2,490 setup and USD 590 per month. Final quotes depend on scope. Third-party costs such as phone numbers, call minutes, AI model usage and platform subscriptions (GoHighLevel, HubSpot, n8n, Make or Zapier) are paid by you directly or passed through at cost with no markup. Philippine clients are quoted in PHP plus 12% VAT. See the full list at /services/ai-automation-pricing/.
Get a scoped quoteEstimate the cost first
Related results
These are CRM, chat and lead-handling projects, the groundwork AI automation runs on. For a US online private school, BX passed campaign tags into the CRM and added a website chat that feeds it; monthly CRM leads went from 258 in January 2026 to 870 in August, and booked admissions calls rose from 80 in May to 157 in August. For a US commercial solar installer, BX moved 52 pages onto one CRM form and imported 5,292 past leads, leaving 5,428 contacts in the CRM ready for follow-up. For a Philippine franchise brand, Meta campaigns started 14,984 conversations with prospective franchisees. Client names are withheld and results vary by business.
Frequently asked questions
What does an AI automation agency do?
An AI automation agency designs, builds and maintains AI systems that do repeat work for your business: answering calls and chats, qualifying and booking leads, updating the CRM and moving data between tools. BX AI automation services cover AI receptionists, voice agents, chatbots, workflow automation, CRM follow-up and consulting.
How much do AI automation services cost?
BX setup fees start from USD 450 for a single workflow, USD 790 for a website chatbot and USD 990 for an AI receptionist, with monthly care plans from USD 150 to USD 590 depending on the system. Phone minutes, AI model usage and platform subscriptions are extra and paid at cost. The full list is on our AI automation pricing page.
Which tools and platforms do you build on?
We use GoHighLevel, HubSpot and Zoho CRM for CRM and follow-up; n8n, Make and Zapier for workflows; and Retell AI, Vapi or GoHighLevel AI Employee for voice. We start with the tools you already pay for when they can do the job.
What happens when the AI cannot answer a question?
It follows the handoff rule we agree with you: transfer the call to a person, take a message and alert your team, or create a CRM task for a callback. We also tell the AI which topics it must not answer, such as medical, legal or pricing exceptions.
How do you handle data privacy and security?
Builds run in your own accounts, and we use individual user logins rather than shared passwords. We collect only the details each workflow needs. For health, legal or financial data we check each vendor's compliance options, such as whether it will sign a HIPAA business associate agreement, before recommending it.
Who owns the automations after you build them?
You do. Workflows, scripts, phone numbers and CRM data stay in accounts registered to your business, and the handover document lists every automation so another provider or your own team can maintain it.
Can the AI speak languages other than English?
Yes. Voice agents and chatbots can run in English and, for Philippine clients, in Tagalog or Taglish. Other languages depend on the platform and voice chosen, so we test each one with real scenarios before launch.
What are the contract terms?
Setup is a one-time fee. Care plans are billed each month, and the term, notice period and what each plan covers are written into your proposal before any work starts, so you can review them first.
Get a scoped plan from BX
Tell us about your market, goals and current setup. We will come back with a scoped plan.